Procurement Manager

SUMMARY:


The Procurement Manager is responsible for all procurement activities related to sourcing and management of specialty and commodity materials. Procurement Manager is also responsible for the design and implementation of commodity strategies, supplier management programs, supply chain management and contract management.



PRIMARY RESPONSIBILITIES:

• Provide project management leadership on company wide Procurement initiatives.
• Create and implement Procurement strategies that meet company’s business model requirements and consider local procurement practices, recommending and leading improvements where appropriate.
• Analyze actual purchases and forecasts, and adjust strategies accordingly.
• Improve business results through effective supplier management and relationships by:
  1. Establishing and maintaining the relationships.
  2. Coordinating and executing supplier assessments and performance review sessions.
  3. Keeping current with industry intelligence regarding supply base and commodities.
  4. Developing and maintaining easily accessible supplier profiles, including financial stability and product/technology profiles.
• Recommend and implement improvements in supply chain management (e.g. cash to cash cycles, inventory levels, flexibility and information flows).
• Manage, train, and develop current procurement staff members.
• Manage negotiation and contracting process for company wide suppliers.
• Benchmark and track performance metrics.
• Use sound supply chain analysis techniques to identify performance issues.
• Lead improvement and resolution projects related to performance.
• Facilitate the efficient transfer of information to and from the supply chain teams.
• Guide the selection, development, and management of suppliers to meet commodity cost and performance goals, with emphasis placed on ability to identify cost targets for relevant technology and product roadmaps.
• Establish long-term relationships with suppliers that places company in a lead position with its suppliers thereby assuring continuity of supply and best in class quality and pricing.
• Monitor current commodity market conditions/trends, technology roadmaps, and identify supply/demand challenges.
• Develop, implement and communicate tactical and strategic commodity plans internally and to company’s suppliers as appropriate.
• Develop the procurement department and ensure that all processes are transparent and documented.
• Ensure compliance with company and local government policies and procedures.
• Procurement methods and procedures of a large scale centralized purchasing function including buying, quality assurance, contract administration and contract law.
• Commodity markets and price trends.
• Various grades, qualities, and varieties of materials, supplies, and equipment.
• Office management principles, practices, and procedures.
• Laws, ordinances, rules, regulations, and other requirements governing the purchase of commodities and services for the City.
• Accounting practices as applied to procurement procedures.
• Work cooperatively with other agencies, and vendor employees, City management, department heads and elected officials.
• Perform a broad range of supervisory responsibilities over professional buyers.
• Work safely without presenting a direct threat to self or others.
• Some positions will require the performance of other essential functions depending upon work location, assignment, or shift.
  

KNOWLEDGE AND SKILLS REQUIRED:

• A bachelor's degree in business or public administration, engineering, materials, science or a related field, or certification as a Certified Public Purchasing Officer or Certified Purchasing Manager is quite preferable and Other combinations of experience and education that meet the minimum requirements may be substituted.
• Ability to work in a self-motivated and flexible way towards agreed objectives.
• Clear focus on working speed during implementation of new processes and organizational changes.
• Proven management track record in supervising all P&L functions required.
• Excellent management and communication skills, proactive approach to problem solving.
• Excellent negotiator with cultural awareness.
• Very Good interpersonal skills.
• Must have analytical, problem solving, team building, strategic planning and change management skills.
• Understanding of lean manufacturing, pull systems, and integrating ways to decrease inventory from a purchasing perspective.
• Understanding of general finance and make/buy analysis.
• Ability to analyze all costs associated with purchasing, transportation, tariffs, duties, material costs.
• Understanding of the legalities of ethical purchasing behaviors.
• Ability to interact with upper management and within a team environment.
• Proficiency in Microsoft Outlook, Excel, Word, Project and PowerPoint.
• Ability to manage and prioritize multiple tasks.
• Experience in optical and/or electronic component management, especially through electronic distribution partners, is required.
• CPM certification is a plus.
• Interpret and make decisions in accordance with laws, ordinances, rules, regulations, and policies governing the purchase and contracting of commodities and services for the City.
• Produce written technical documents in the English language with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
• Explain complicated technical problems in simple, non-technical terms using the English language.
• Four years of experience, two of which involved supervising the procurement activities of a high volume organizational procurement section including experience in contract administration and contract writing.